LMS Report Scheduling Suggestions For LMS Admins
How planning LMS reports makes the job of an LMS administrator easier
At every LMS pitch, stakeholders are convinced of the idea that reporting on skills and learning goals is always at hand. No longer do you have to wait for information about enrolling enterprise eLearning courses, which is essential to achieving compliance goals. No more fines for legally mandated online training programs that have not proven to be complete. All evaluation data and much more are processed and extracted reliably and precisely at the click of a mouse. So where are you now Do you spend every day delivering ad hoc LMS reports to several different people? Can’t provide this simple, accurate LMS reporting capability? Scheduling LMS reports eases the burden of individual expectations.
Why are LMS reports so important to your stakeholders?
The main functionality of an LMS is to provide assessment and completion rates when needed. This is the backbone of the system as it delivers on the promise that corporate learners will improve their skills resulting in savings. Online training reporting will be a key performance indicator in many of the company’s strategic analyzes. Your LMS will likely have a dashboard view that you can access to manipulate the data and get the reports you need. Graduation reports are a good motivator to involve managers in an online training program. People love a little friendship contest. Weekly team uptake rate updates will make a huge difference in meeting this 100% participation goal.
In many ways, LMS reports are the only way to ensure compliance and regulatory requirements are being met. Using LMS report scheduling, you can easily analyze the close by job role, country, team, or any other relevant demographic group. Avoiding fines is a huge benefit for the LMS stakeholders.
With all these reporting expectations, it’s easy to get overwhelmed. This is where the planning of LMS reports comes into play. LMS administrators can no longer manually generate ad hoc reports, which is time consuming and can lead to dissatisfaction. With LMS report scheduling, you can set up a report once, identify a data source, and have it filled in automatically. No more memories, no more questions. Your role therefore becomes one of data integrity and maintenance.
Planning bases for LMS reports
When it comes to reporting, there are certain requests that keep coming. This is where LMS report planning comes in. If you find that reports are requested on a regular basis, use your LMS tool to set up a regular schedule. You don’t have to make a daily, weekly, or monthly effort to access the most popular reports. You may even be able to set up automated email links. Stakeholder reports are in their inbox before they even have time to request them. The most popular types of standard reports are as follows. When you set up your LMS, you can save your own future time by planning LMS reports in advance.
Track whether a corporate student has started and completed an online training course along with the assessment score. This is the most common LMS report and mainly focuses on learner development.
In this report, managers learn which of their employees they need to encourage to participate.
Analyze the assessment results to identify any training or qualification gaps. This is also a great way to identify areas for improvement in your online training strategy. For example, a 75% failure rate can indicate a widespread problem with instructional design.
If you have individual modules in an enterprise eLearning course, the LMS report schedule can include a module completion report. All technical or support requirements within a particular module are highlighted.
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Course history for corporate learners
Useful for performance management, corporate learners and managers want to be able to review training history so far.
Define roles, responsibilities, and work practices
Some members of the team may not even be aware of the LMS reports they need on a regular basis. Or what to include in the LMS report planning based on unknown training gaps. This is why it is important to conduct a training needs analysis so that the right reports get into the right hands at the right time. When there is still the opportunity to step in and provide targeted support resources to employees based on performance and skill gaps. It is also advisable to evaluate team leaders’ work practices and their respective roles. In this way, you can customize reports to suit your specifications. For example, customer service reps must review their team’s certifications and module completion rates on a weekly basis. Make it easy for them to monitor progress by scheduling LMS reports and automating email delivery every Monday.
Timing is everything
Generating LMS reports and ensuring they are delivered to relevant parties is taxed by the system. Therefore, try to schedule these tasks within the company during off-peak hours. For example, in the middle of the night when nobody is actively using the system. You should also plan ahead for planned downtime or other more complex processes. For example, it shouldn’t conflict with your monthly maintenance check.
Conclusion
The planning of LMS reports relieves the role of an LMS administrator. The frustration associated with forgetting an important report can affect both your own motivation and the usefulness of the system. It is also time consuming to set up the same report multiple times. Your job is to make reporting as smooth and accessible as possible. The tools for this are in the software – you just need to make sure you are using them properly. There are a number of standard reports that you can schedule to be available without your intervention. Scheduling LMS reports will shift your role from data extraction to detailed analysis, eLearning feedback and advice. You can then support corporate learners and stakeholders to get the most out of their LMS experience.
Find the ideal LMS with report planning for your company. Use our exclusive online directory to select a system with the right features at the right price. You can also research online reviews and ratings to see what previous / current users think of the platform.
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