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Budgeting Errors Of Investing In A New LMS

Budgeting mistakes that training companies should avoid when investing in a new LMS

There’s a lot that goes into implementing a new LMS. Organizations need to consider the needs of their employees, their internal team, and their stakeholders when launching an enterprise-wide eLearning program. Training companies, however, have to go one step further in order to identify and address customer requirements. You need a versatile LMS with a wide range of features to meet everyone’s expectations. Diverse topics, training goals and reluctance to pay customer costs require a robust but flexible system. Hence, in order to get the best value for money, you need to plan ahead and create a detailed budget. Training companies should avoid these common budgeting mistakes to get the best LMS ROI.

7 top budget mistakes to avoid

1. Ambiguous target audience

Some training companies are just not sure who their customers are or what they need from online training. They may surf the surface with market research, but they don’t get a full picture before investing in an LMS. As a result, they don’t know what features to look for, what support to use, or what type of deployment is best. They end up going over budget because they either need to expand the tool to improve functionality. Or, worse, invest in another new system to address the problem. Because of this, it is important that you do your homework and figure out why your audience is investing in training in the first place without making further budget mistakes. Why are they using your services and how will they interact with the LMS?

2. Failure to make a list of must-have features

As a training company, you need to consider not only your must-have features, but also what customers are looking for. For example, they are aimed at larger organizations that need to provide global compliance training programs. As a result, you may need an LMS with certification management, multilingual support, and advanced reporting. Even if you are doing the updates and maintenance on their behalf, they will need these features to get the best ROI. Determine together with your team which functions they need and how the LMS fits into their daily workflow.

3. Underestimating the importance of vendor support

Even the most experienced training providers need help from time to time. As do the customers with whom they conclude contracts. Therefore, to avoid budgeting errors, you should never underestimate the value or importance of an LMS with extended vendor support. For example, a system that offers limited services such as an FAQ may now be cheaper. But what if you run into a serious problem in a month and need personal advice? Delays will cost you more in the long term, as will hiring an external IT consultant.

4. Don’t calculate the learning curve

A big budgeting mistake to avoid when investing in a new LMS is not taking into account the time it will take to actually master the tool. This applies to the learning curve of your team and your future clients. For example, the system is feature-rich and fully customizable, but does your team know how to use it to their advantage? Do you have the necessary skills and IT experience? Or do you have to spend a couple of weeks helping them adapt to the new platform before you can jump into content development? If so, it can strain your budget and postpone your start schedule.

5. Misunderstanding of the pricing structure

One of the most important considerations when implementing a new LMS is choosing the best pricing structure. Different platforms offer different payment options and delivery types. For example, some providers charge a monthly subscription fee and host on the system on your behalf. While others require you to upfront all license costs, and you host it in-house. You need to be clear about how the provider goes about pricing, what that includes, and whether updates / upgrades are covered.

6. Fastening Tool Challenges

They ensure that the new LMS offers all the essential functions, know the price structure and offer the best possible support. However, you can still run into another budget-breaking obstacle, which is a lack of compatibility and integration support. The new LMS must fit into your existing tools and enable stress-free data migration. Otherwise, you might end up paying the bill for replacement tools or add-ons that are over your budget. Or your team has to spend a lot of time and resources so that everything works harmoniously.

7. No consideration of ongoing maintenance

There are two types of maintenance that you need to consider in your LMS budget. The first is for the system itself. So that the tool is always up-to-date and up to date in order to remain competitive in the market. The second deals with content. You need to be able to allocate resources for updating, revising and adding to your content within the system. This also includes purchasing additional assets, such as B. Templates that you can reuse. If you are a training consultancy company or provider, you can bill your customers for a small portion of your maintenance costs. However, you may still have to do the LMS administration yourself as it will be used for all of your accounts and projects.


Investing in a new LMS is rarely stress-free. There is always some degree of fear as to whether you have chosen the right system to meet all of your needs. However, this guide can help you avoid some of the most common budgeting mistakes and reduce the risk of buyer regret. Especially when you’re researching your target audience, identifying your must-haves, and taking the learning curve into account beforehand.

Have you created a requirements list for your new LMS platform? Have you taken all costs into account? Can You Really Afford Your Top LMS Contenders? Or are there any hidden LMS fees that can limit your limited resources? Download the free e-book How To Buy The Right LMS: The Complete Guide and find the tell-tale signs that your company is ready for a learning management system, the most important criteria for choosing the best LMS for your business with all possible Take into account hidden LMS charges, as well as the LMS reports to look for in a new LMS.


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