Canada Association of Tourism Employees

GDPR Compliance On-line Coaching Improvement Ideas

How to develop online GDPR compliance training courses for your HR team

After GDPR regulations are in place, HR teams begin to fully understand the implications for their processes. In addition to customer-oriented departments, the personnel departments are also heavily affected by the regulations. The sheer number of different aspects of employee data stored in spreadsheets, systems and communication tools is overwhelming. eLearning is a fantastic resource for online GDPR compliance training because it is so flexible. It can be repeated if necessary and completed at the corporate student’s pace. In HR, that’s invaluable – you’ve had enough work to keep yourself occupied for a hundred years, even before GDPR! If you need a refresher or want to recheck your processes for compliance, these are the top starting points. There are three main areas of impact of the GDPR in HR processes: recruitment data, employee data and payroll.

Developing a functioning online training course on GDPR compliance that works

Online training on GDPR compliance is a challenging topic. On the one hand, it is important: everyone has to complete the training. There is a compliance obligation for 100% completion. As we all know, being required to complete an online training program doesn’t mean we understand the content.

In fact, it’s more of a negative reaction: I have to do this, but I’m not going to do it well. This means that eLearning designers have a difficult task ahead of them. Regulation-intensive online training needs to be balanced with the value of the subject and the benefits of the training. Fortunately, there are many ways you can develop online training courses that not only embed the message but also engage the company’s learners:

1. Put it in context: Why it matters

There is nothing worse than feeling like you are wasting your time! Use your pre-training communication to explain the background of the online GDPR compliance training. Value the time pressure this puts on the teams, and acknowledge and respect their commitment.

You can even host a pre-course event to give staff a quick glimpse of the future. For example, explain how the new regulations will affect their work duties and how they will need to adapt their work practices accordingly.

2. Focus on understanding terms

There are many new languages ​​in the GDPR that HR teams need to use. Text-rich online training content rarely has the desired effect. Training in new terminology is an ideal opportunity to use a game or quiz. You can even introduce these as microlearning online training modules that encourage carefree competition!

Provide staff with ongoing support resources so they can update their memory regularly. You should also include the GDPR guidelines in their original form to give them a frame of reference.

3. Keep it interesting

Whenever possible, use real-world examples to show corporate learners how they will apply their online GDPR compliance training. If everything in an online training course is hypothetical, there is no emotional connection between the learner in the company. This will make it very difficult to commit to memory and negatively affect acceptance.

Personal anecdotes and real-world examples will help them relate to online training and avoid some of the most common pitfalls. For example, the story introduces an employee who does not report a data breach within the specified time. Explain what happened, why, and how it negatively affected the company’s reputation and reputation.

4. Make it interactive

Use your LMS capabilities accordingly for a two-way experience. One-sided learning has no place in online training courses, especially in regulatory subjects. Create infographics with hyperlinks so they can get a high-level overview of the regulations but still click through for more information. Demo videos are another great way to show them the GDPR protocols in action.

5. Make the expectations clear

From the very beginning, corporate learners have questions about online training on GDPR compliance. How much time will it take? When will i know everything i need to know? Why do I do this? How does that apply to me? Keep all of these questions in mind as you design your learning objectives and communication materials.

You should also ask for their input in order to create more personalized training content online. For example, conduct surveys in advance to reveal your perceptions of the GDPR and its impact on your professional roles. Then use the data to dispel common myths and provide more clarity regarding the real world application.

6. Focus on the assessment

Compliance is everything to GDPR. There’s no escaping it – you’ll need a formal assessment and likely certification. This does not mean that you have to wait until the end of the online training course to verify their understanding. After each part of the online training content, put the brakes on and let the company’s learners digest what they have just read.

Use an interactive element where corporate learners can try out their new skills. Then the rating just feels like covering old ground – no stress. Finally, you could invest in an LMS that offers certification management to protect yourself in the event of an audit.

The eLearning technology was developed for online training in compliance with the GDPR. Anyone who’s taken online GDPR compliance training in a hot, stuffy classroom with a group of bored, disinterested coworkers will agree. There is no comparison.


Online GDPR compliance training can be interactive, with a light hand and a review of understanding. It can give you the opportunity to role-play or try out what you have learned. You can complete it at a time that suits you (on the sofa, with snacks!). The best part is that you can always refer to it to freshen up. How many people have training guidelines in folders in abandoned closets? Design your online GDPR compliance training to be engaging, engaging, and easily accessible even to the most pressured HR staff.

Check out our online directory for the best LMS platforms for GDPR compliance training for your HR team. You can even narrow down the results by feature, pricing model, specification support, and other key selling points, as well as evaluate user reviews.

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