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Advanced Data Security Measures: How to Find an LMS That Is GDPR Compliant

The GDPR is touted as “the most important regulatory change in years”. Or “the strictest data protection regulations ever implemented”. It streamlines the legal data protection regulations across the EU. The same law now applies to all 28 members and therefore also to all international companies operating in them. She tightened the punitive measures and called for more transparency. In reality, however, many online businesses have retained their usual data practices. They have just added a pop-up / disclaimer that “asks” if you allow them to collect and / or share your information. However, non-compliance is expensive. So how can you avoid the bare minimum of fines? Here are 5 tips for finding an LMS with advanced data security measures.

5 quick tips for choosing an LMS with advanced data security protocols

1. Check your policy page

The introduction of the GDPR brought about “major changes” in the data mining industry. In reality, for many organizations, these changes have been more cosmetic than actually advanced data security measures. For example, many websites use cookies. In response to the GDPR, they only “marked” their use of cookies. Unfortunately, many pop-ups with cookie notices do not give you an option to “decline”. You can click ‘Yes’, click ‘x’ (if there is one), or ignore the text-filled blob at the bottom of the page.

However, some organizations have gone to greater lengths to comply with the regulations. They created detailed policy pages that explained exactly what changes they made. Look for this type of information when purchasing an LMS. It is helpful to know what advanced data security measures your LMS has in place. You can review their steps and see if they meet your data security expectations.

2. Check the user rights

Similarly, different LMS online learners and administrators give different levels of control. Find out what the specifications are for your LMS. Some only allow the administrator to make changes, such as deleting user accounts or deleting stored data. Others offer online learners the option of choosing or opting out of certain analyzes. You cannot delete yourself from the system, but you can make a request to the administrator. The administrator can then delete the online learner cache for data protection reasons. Some of these opt-in / opt-out features include push notifications, marketing materials, and mailing lists.

It also includes the right of administrators and / or users to export their data and have it permanently removed from the system. Advanced data security measures require that a detailed list of documents be available with exactly the information collected. It shows how it is stored, where it is, and what to do with it. Check out this list to make sure you’re okay with your LMS provider having this data.

3. Call the ICO

Or email them. The Information Commissioners Office is probably the easiest way to get GDPR compliant. However, they charge a fee and do all of the dirt (or rather, clean up) work for you. As an LMS customer, you can find out whether you are being looked after by ICO. Some organizations are exempt, so LMS providers can complete a self-assessment questionnaire to determine if they are eligible for an exemption. The ICO website says registration will be mandatory after May 25, 2018. Some LMS providers may require a data protection officer, depending on their tier, so you can ask if they have one.

Ironically, the ICO website also has a policy page. It explains how to handle the privacy of organizations’ registration details so you know they are walking their words. Not registering can also be a criminal offense, so make sure your LMS provider is on the list.

4. Question your design

Some LMS prioritize user privacy from the start, so they include advanced data security measures as early as the development phase. It’s not a sloppy solution they added to beat the GDPR. You can find out by asking specific questions about your design process. To get honest answers, choose your questions carefully. Key questions are counterproductive. For example, if you ask: “Is data protection important to you?” You will answer: ‘Yes!’ But when you ask, ‘How do you ensure online learners have the right to be forgotten?’ Or: ‘How portable is your data?’ then you will get a better answer.

Do not hesitate to arrange a meeting with the LMS provider in person or via video conference. They should be able to tell you exactly what protocols are in place, why, and how they comply with GDPR regulations. Are you familiar with the new guidelines and how are you implementing the changes accordingly?

5. Check the LMS provider’s data security center

It is not just about the extended online data security to be considered. You should also verify that the LMS provider’s servers are secure and protected from natural disasters. As well as data theft threats such as hackers or viruses. It is perfectly acceptable to ask the LMS provider about the physical location of your data, who has access and how they are protecting it. Also find out whether backups are available in the event of data loss. Also, how do they deal with data breaches and how quickly will they notify you of the problem? These are all concerns to consider when reviewing your new LMS provider.


Applying the GDPR to an LMS requires more than a colored box that says “We use cookies. Say you agree or leave the site. ‘ It takes a careful, sincere approach to protecting user privacy. Read the privacy policy of your LMS provider and / or the GDPR page. Hire a tech geek and attorney to decipher the jargon for you. Ask specific questions about opt-in / opt-out categories. Confirm that your LMS provider is registered with ICO or other relevant regulatory authorities and what level it is. Finally, use targeted questions to learn their thoughts (and actions) on advanced data security measures, data movement and storage.

It’s important to find an LMS that values ​​data security and privacy as much as you do. It helps avoid costly compliance violations and keeps your reputation intact. Our LMS online directory features the best platforms on the market today. You can even narrow your results based on key factors like pricing model and specification support.


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