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Minimize the maintenance of online training courses: this is how you optimize your course easier, faster and cheaper

The path to buying an LMS and developing custom content is interesting. The hardest part is convincing your financiers to pay. Unfortunately, the budget they agree to often includes no follow-up costs. Upgrades cost only a few dollars each, but ultimately add up in both cash and man hours. Fortunately, there are plenty of tips and tricks you can use to cut costs. So let’s look at 7 tips to minimize online training maintenance.

7 insider tips to make L&D easier to maintain

1. Think twice about “free” options

One of the most obvious ways to save costs is to get an open source LMS platform. However, they often require more practical coding and customization. A lack of licensing and a broad structure offer flexibility, but also take time. They need specialized technicians to work with and they deserve a premium. Even if you are using your existing team, it will take you time from regular work activities. While an open source LMS lowers your initial costs, it is more labor intensive in the long run. As such, you may want to minimize the maintenance of online training by considering prepackaged online training courses that have their own external maintenance agreements in place.

2. Anticipate changes

Even with a packaged online training course, it is important to plan ahead. Check your online training course from day one – whether you are an eLearning developer or a customer. Take notes about the online training course and list the areas that are likely to change over time. It could be upgrades to online training content to keep pace with industry advancements. Or it could be an adjustment to keep compatibility with an updated operating system. Sometimes national and / or global changes in economy, politics or social factors can affect your online training course. Keep an eye on both sociocultural and technical issues. Keep a log every time something happens that could affect your online training course. Make upgrade plans so you don’t get caught off guard.

3. Make a schedule

Over-planning can be beneficial for online training. Instantly create contingency plans at the time of design or purchase. After you have listed possible changes in the online training course, create a selection of “change makers”. This should include the skills required for upgrades. For example, do you need a PHP specialist or is it a mobile thing? Do you need to change your source code or is it limited to the CRM? Once you know which areas need to be adjusted in the future, you can create a maintenance plan. You can regularly reserve slots for this. That way, your tech team’s day-to-day duties will not be affected. Better still, create a calendar in your eLearning project management platform to ensure that everyone is on the same page and that there are no redundancies. It will be very helpful to minimize online training maintenance.

4. Create a customizable eLearning template

With that in mind, you can use an eLearning template to create your eLearning course design right from the start. In the design world, Photoshop graphics are designed in layers. This makes it possible for later changes as you can edit one level at a time. It also prevents unwanted interference as you need all of the layers before you can move anything. Do the same for your online training course. Program it so that you can access the specific areas. You can use it to carry out targeted updates without affecting the rest of the online training course. This allows you to optimize both the cost and duration of activities, thus minimizing the maintenance of online training.

5. Apply Analytics

Almost every online training course has built-in metrics. They collect all kinds of data and users are not always aware of the range of tools they have access to. As a developer, create a clear text summary of all available tools. As a user administrator, familiarize yourself with these tools and their benefits so that you can minimize the maintenance of online training. Monitor the data collected from your course analysis. They indicate what materials corporate learners access most often and can therefore highlight areas that require attention.

6. Give everyone a job

Each member of the team should understand their role in this process to minimize maintenance of online training. Even if it is that easy to check that LMS reports are scheduled and sent to the appropriate people. Everyone should also know what their tasks involve and receive ongoing support. For example, the LMS administrator may need to watch tutorials to refresh their memory on revising online training content. Or personalize the dashboard to pin down important elements.

7. Select an LMS that offers automatic updates

It’s not just internal maintenance that you need to think about, e.g. B. updating your online training content. The LMS should also offer technical updates to improve functionality and ensure you stay up to date. Meet with the LMS provider to see how often they update / update the system and how much it is pushing you back. Is it included in the package or in the monthly subscription fee? Or do you have to pay extra? Another thing to consider is tool compatibility. For example, if you add a new eLearning authoring tool or a new CRM platform to your software suite, will they interlock? If not, it will make integration more difficult.


Online training saves time and money while also ensuring that your team is keeping their skills up to date. If the online training course itself has “expired”, it will be of no use to your corporate learners. Do not rush for “free” off-site systems as they may require handy updates. Think about the expected changes and plan to stay on top of things. From the start, develop an eLearning template that is easier to customize. When coded with future changes in mind, upgrades will take less time and effort. Use course analysis to identify components that need updating. This makes it easier, faster, and cheaper to minimize online training maintenance.

Does your current LMS pass the test or is it time to look for a new system that offers a better user experience? Are you looking for an LMS that offers the best LMS user experience at a price you can afford? Download our free e-book. The complete guide to choosing an easy-to-use LMS that meets your business needs. Learn how to find a new, easy-to-use LMS that works seamlessly with what you already have and how to tell the difference between LMS user experience and LMS usability, how to make sure the UI during a free one LMS Trial is easy to use, and how to get your online learners to use your new LMS and actively participate in the implementation process.

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