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Automation In Colleges And Universities: 7 High Instruments

Why your school needs automated tools

If there is a word that fits the current state of the education industry, I would pick up my dictionary, go to section “C” and underline the word chaos, albeit evenly. Do you disagree? I can point out three primary and tons of secondary problems with today’s near-digital education industry.

Why almost digital? Because video conference-based classrooms and WhatsApp-based communication for school administration systems only seem to be digital. In reality, there is much more to digital processes.

The world is approaching distance education and intends to be there even after the ultimate victory over the pandemic. It’s your decision. Greet the digital wave with automation or let yourself be displaced while you hold on to conventional processes.

EdTech 2021 is much more developed than EdTech 2019

The education industry has gone beyond recognition in less than two years. In 2019, EdTech apps were primarily aimed at professionals looking for courses on their core business. Think Udemy, Brainly, and Coursera. But we’ve seen how the paradigms of education have changed, even for K-12 and college students.

The following are some of the recorded changes in the education industry:

  • Tutors become tech savvy and prepare digital courses with video resources.
  • Whiteboard tools are quickly replacing blackboard-based education.
  • BYOD is and will remain mainstream.
  • Online education is the new normal.
  • Automated internal processes.

As you can see, technology is the common thread that holds today’s education system together. But schools and universities do not realize that automation and digitization are as future-friendly as COVID-19 is safe.

Universities and schools are recording drastic optimizations and increases in efficiency in their processes in management and administration. So it is not an exaggeration to say that automation is adorning the education industry with new, bright, and lucrative lights.

In summary, when I ask you what the difference between EdTech 2019 and EdTech 2021 without automation and EdTech 2021 with automation is efficiency, more productivity, better management, less complexity and less room for chaos overall.

Would you like to shorten your path from EdTech 2021 without automation to EdTech 2021 with automation? Then, in the next section, you will get to know the right tools.

7 top tools to automate a school or university

1. Learning management system

To make digital learning fun for the students, the tutors go through several hours of app and website hopping. Unfortunately, scattered sources often limit tutors’ effective hours, which can affect school / university productivity in the long run. The best solution is to have learning management software with all the tools and resources in one place so tutors can drag and drop them and prepare for their next class.

2. Student information system

Spreadsheets and student information are long gone. EdTech 2021 and beyond have an extremely low tolerance for manual errors. Plus, adding more data means more drilling down the leaves. Leaf happens! It can’t happen now. Not in the new face of the education industry. For this reason, the SIS tool saves the industry from leaves. The automated student information system matches information metrics and enables faster data retrieval.

3. Classroom management system

Unpopular Opinion: No matter how prevalent Zoom or Google Meet is in promoting online education, they lack the element of fun. Digital education doesn’t have to be banal and one-sided. Learning is a one-way street and classroom management systems broaden the path for interactive learning. Simulations, real-time feedback, live discussions and quizzes create a creative learning environment that ultimately leads to better recall and recall rates.

4. Assessment software

They say “pen-and-paper exam”. Tutors hear “burn the midnight oil and lengthen the lessons for student assessment”. While third-party review apps and modules prove to be better than pen-and-paper mode, they cannot replace the convenience of built-in review software. With myriad files and formats supported, grading software can save time and make grading fun for tutors and students.

5. Whiteboard software

A word read is a word remembered. A word heard is a word perceived. A written word is an understood word. And the combination of the three is knowledge that is preserved. If there is one area that online education falls short, it may be in chalkboard-based education. However, modern technology also covers this aspect with whiteboard software. The software provides a collaborative learning environment along with screen projections, activity timers, bilateral communication and more.

6. Campus management software

Campus management is one of the everyday tasks in education. After all, you need an effective maintenance strategy for space and campus planning. To remain relevant, campus management requires the establishment of a digital architecture as well as a physical one. The future is IoT and automation, even if we can contain COVID-19 and reopen schools / universities.

7. Account Management Software

Fortunately, we have moved from the cash age to bank transfers and online payments. This has made accounting a little easier for schools / universities / independent tutoring institutes. The solution is account management software for solving multidimensional financial problems. From payroll and campus expenses to fees and bookkeeping, account management software must be a priority.

How to get the most out of automation in education

Myth: Automation is expensive.

Truth: Investing in automation is like making a long-term purchase profit.

We know that automation in schools and universities can help you free up space, time and resources and bring efficiency, albeit in the long term. However, it does require investment. The best way to approach automation economically is to go process by process. Delight your teachers and students with learning management software. Gradually move to a student data system to improve the information retrieval process for parents, teachers, and students. Then decide on a campus management solution and finally move on to the next automation process.

Automation in schools and universities shouldn’t be drastic. It can overwhelm you – not just you. Think about the digital literacy of tutors, parents and students. Automating one process at a time helps build the trust of your key users. Have appropriate onboarding and training modules in place. Leading software development companies can offer after-sales service and documentation.

The key is to take it step-by-step, but not so step-by-step in automating the first manual process that you are lagging behind in your niche.

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